Accessibility@Smeal

The U.S. Department of Justice has ruled that all higher education institutions must comply with Web Content Accessibility Guidelines 2.2 at the AA level by April 24, 2026. This applies to:

  • Canvas Content: pages, videos, files, images, assignments, discussions, quizzes
  • Instructor Content: slides, readings, documents, posted online materials
  • Publisher and Digital Content: e-books, case studies, test banks, interactive tools

Learn More About the DOJ Ruling Here

Accessibility is the Law

DOJ Ruling – Effective April 2024 | Enforced April 2026

What’s Changing?

  • New DOJ Ruling requires compliance with WCAG 2.2 Level AA
  • Applies to all higher education institutions

What’s Covered

  • Canvas Content: pages, videos, files, images, assignments, discussions, quizzes
  • Instructor Content: slides, readings, documents, posted online materials
  • Publisher and Digital Content: e-books, case studies, test banks, interactive tools

What Does Accessibility Mean?

  • Perceivable: Alternatives for images, audio, video (captions, alt text)
  • Operable: Keyboard-friendly navigation
  • Understandable: Clear layout, readable text, plain language
  • Robust: Works with assistive technologies (screen readers, magnifiers) must meet accessibility standards.

Why It Matters

  • It’s the law: Compliance avoids legal risk
  • Inclusive learning: Supports students with disabilities and learning differences
  • Better for everyone: Clear design helps all learners

What Faculty & Staff Can Do Now

  • Clean up Canvas files and delete unused files
  • Add alt-text and captions to images/figures
  • Use headings and styles for structure in documents and Canvas pages
  • Provide captions and transcripts for video/audio
  • If you create videos with eLDIG or the RIIT Group, captions are handled for you
  • Zoom recordings auto-caption when saved to Kaltura
  • Check documents and slides for readability and contrast
  • Ask publishers and vendors if their materials meet WCAG 2.2 AA standards

Download Accessible PDF

Nov 5. Delete unused Canvas files and pages. Nov 19. Fix issues via Ally. Dec 3. Alt text, contrast. Dec 17. Canvas pages, announcements, discussions. Dec 31. Word docs. Jan 14. PowerPoints. Jan 28. Excel files. Feb 12. PDFs. Feb 19. Video captions. Mar 5. Audio descriptions. Mar 19. Descriptive links. You are here. Apr 2. Formulas. Apr 16. Scanned documents.

eLDIG has created a timeline of the steps that faculty must take toward meeting this legal requirement. As each milestone approaches, the accordion below will be updated with detailed instructions for the current step. Click on the bars below to open.

Apr 2: Equations

This video explores how to meet accessibility standards when creating equations.

Resources

Mar 19: Descriptive Hyperlinks

This video explores how to meet accessibility standards when creating hyperlinks.

Resources

Mar 5: Audio Descriptions

This video explains what Audio Descriptions (AD) are, and how you can incorporate them into your videos.

Resources

Feb 19: Video Captions

This video presents the process for video captioning at Smeal.

Resources

Feb 12: Fix Accessibility Errors in PDFs

This in-depth video shows you how to fix the most common accessibility errors in PDFs using Adobe Acrobat Pro.

Note: Due to its length, this video contains chapters. Hover over the broken line that represents the video’s playback timeline to see chapter titles, and click to jump that that chapter.

Resources

Jan 28: Fix Accessibility Errors in Excel

This brief video shows you how to fix the most common accessibility errors in PowerPoint.

Resources

Jan 14: Fix Accessibility Errors in PowerPoint

This brief video shows you how to fix the most common accessibility errors in PowerPoint.

Resources

Dec 31: Fix Accessibility Errors in Word Docs

This brief video shows you how to fix the most common accessibility errors in Microsoft Word documents.

Resources

Dec 3: Fix Accessibility Issues in Canvas: Contrast and Alt Text

This brief video shows you how to fix color contrast and alt text errors directly in Canvas

Resources

Nov 19: Fix Canvas issues via Anthology Ally

Most accessibility issues are not ‘fixable’ directly in Anthology Ally, but a few are. The short video below will walk you through what you can do now, using the Ally tool.

Resources

Nov 5: Delete unused Canvas files & pages

  • Go through the “Files” area in Canvas and delete any files that are not currently being used in your course. You can use other, non-Canvas platforms like OneDrive, Sharepoint, or Google Drive to store old/unused content.
  • Go through your course and delete any Canvas pages that will no longer be used.

As always, please contact eLDIG with any questions.